In this week’s 3 Minute Explainer, we look at desktop shipping
solutions. We discuss five major benefits of controlling
non-production shipping with desktop shipping software.
Desktop shipping software — as the name suggests — allows you to ship
packages from your desktop computer. Of course, it has long been
possible to open up a carrier webpage and ship a package. However, desktop
shipping software is a multi carrier small package shipments and
export compliance solution. This allows organizations to:
Control parcel shipping spend
Standardize shipment procedures
Automate trade compliance
Banks, universities, legal offices, public institutions and other
organizations use desktop shipping software to control non-production shipping.
Most companies have shipping procedures in place to control
production shipping. However, front offices and administrative units
often ship parcels on an ad hoc basis. As a result, a company can have
little control or visibility over what is being shipped and how these
shipments are being made. Furthermore, even if guidelines are in
place, it can be difficult to ensure compliance with these —
particularly if a company has many locations.
These costs can quickly add up, especially if staff use expensive
premium services as a default. In addition, front office staff may
unwittingly violate export regulations or other restrictions, leaving
a company vulnerable to fines and reputational damage.
Five Benefits of Desktop Shipping Software
A comprehensive desktop shipping solution will include access to a global
multi carrier parcel network, as well as export regulations and
shipping documentation. Desktop shipping software users can:
Select the best carrier and rate for on-time delivery
Generate carrier compliant labeling
Perform due diligence with restricted
Automatically generate all the required shipping documents for
As a result, desktop shipping solutions offer five major benefits.
Control parcel shipping costs
Ensure compliance with company shipping procedures
Mitigate the risks of compliance missteps
Institute chain of custody controls
Proactively manage delayed shipments
Let’s look at these in more detail.
CONTROL SHIPPING COSTS
Poor management of non-production shipping can result in
substantially increased costs for your enterprise — at least 20
An organization that uses multi carrier desktop shipping software has
access to more shipping options and service levels at more competitive
rates. Users can seamlessly switch between carriers, choosing the
carrier that can meet the promised delivery date at the lowest cost.
Desktop shipping solutions allow you to integrate with your preferred
carriers. Furthermore, the desktop shipping solution provider also
ensures ongoing compliance with carrier regulation changes.
ENSURE COMPLIANCE WITH ENTERPRISE SHIPPING PROCEDURES
Standardizing shipping procedures, while useful, is not enough unless
you can ensure staff adhere to these guidelines. Therefore,
simplifying the user experience is crucial.
Desktop shipping software offers an easy “walk-up” user interface.
This takes the user through a series of steps to ensure compliance
with your company’s shipping procedures. It is not possible to ship a
package without completing all the necessary steps that your company
guidelines require. This ensures that users ship all parcels in line
with your organization's rules for rates, transit times and service levels.
MITIGATE COMPLIANCE MISSTEPS
Desktop shipping solutions allows you to perform due diligence with
automated restricted party screening. Users can easily verify that
they are not shipping to groups, individuals or entities that appear
on official lists of denied parties.
Furthermore, organizations using desktop shipping are able to
automate business rules to ensure compliance with cross-border customs
regulations. This includes having the correct licenses and permits,
where required, as well as global shipping documentation.
CHAIN OF CUSTODY CONTROL
Any organization that ships confidential and sensitive documents
needs chain of custody controls. Desktop shipping software tracks all
packages, with all carriers in the same way.
This provides intelligent visibility as your packages travel across
town, across country, or around the world. As a result, an
organization has a chronological trail for each package. This includes
a record of all parties that came into contact with every inbound and
PROACTIVELY MANAGE DELAYED SHIPMENTS
If your organization sends hundreds, or even thousands, of shipments
to customers or other corporate offices, tracking these can seem like
a daunting task.
A comprehensive desktop shipping solution manages by exception. The
solution will flag shipments that are at risk of missing their
delivery date. As a result, the appropriate personnel can take action.
LET’S KEEP IN TOUCH
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About QAD Precision – Trusted Global Trade and Transportation Execution
QAD Precision, a division of QAD Inc., provides industry-leading global
trade compliance, and multi carrier transportation
execution solutions from a single, integrated platform. An
ISO-certified company, QAD Precision assists companies to streamline
and transportation operations, optimize deliveries, and increase
logistics ROI. QAD Precision’s scalable and extensible solution easily
integrates with existing ERP and WMS solutions. Industry leaders in
every region of the world rely on QAD Precision’s global support
centers to leverage thousands of carrier services and manage millions
of global trade and shipping transactions every day. For more
information about QAD Precision, visit www.qadprecision.com.