Integrating shipping and export management processes on a single
platform is the first step to building an efficient global trade
management system. In this QAD Precision Report, we discuss the
benefits of this strategy.
As cross-border commerce grows, facilitating export
management is becoming a more urgent business problem for
organizations that ship internationally.
To handle this explosive growth, organizations must streamline
processes and minimize manual labor, while ensuring compliance with
global trade rules. Integrating shipping and export management-related
business processes, on a single multi carrier shipping and global
trade management platform, is the first step to building a more
efficient global trade execution system.
How prepared is your organization? If you’re not sure, here are some
questions worth pondering:
When your organization ships internationally, how many different
applications and systems does it take to send each order?
How much time do your people spend toggling between applications
to complete both shipping documentation and export compliance paperwork?
How much of the work does your staff do by hand due to gaps in
If your organization is using multiple systems combined with manual
processes to handle shipping and export management for international
trade, your solution is making it harder—not easier—to get your goods
where they need to go. That’s why we believe using a single end-to-end
solution for shipping and global trade management is a superior
strategy over multiple solutions.
Separate Systems Waste Time and Money
Many organizations that ship internationally use some form of global
trade management software. They do this to streamline the
documentation and compliance requirements associated with shipping
packages overseas. Often these solutions are not integrated with multi
carrier shipping. This leaves organizations unable to gather insight
into how shipping and export management each impact their operations.
It’s also common for organizations to use a carrier-provided shipping
solution. When they do so, they send all shipments via a single
preferred carrier. This limits organizations to the pricing and
service delivery options available from that carrier. They are unable
to compare rates, routes, and performance to reduce costs and improve
When you handle shipping and export management separately you gain
few of the benefits of each solution. These include streamlining
documentation and comparing rates and routes. You must manage many
processes by hand, toggling between systems. This costs time and
creates risk of errors and omissions.
If servicing international markets is critical to your business, so
too is the efficient management of these processes with an end-to-end
solution. After all, the recipient information is—or should be—the
same information that is passed through denied party screening. Why
re-key this data to several disparate systems when capturing the data
once is more efficient and accurate?
With an integrated solution, organizations can get the best of both
worlds. This is an end-to-end solution that delivers maximum control
over shipping costs and performance, along with streamlined global
trade documentation and reduced risk of border delays, compliance
violations, and more.
The Benefits of Integrating Export Management and Shipping
Shipping to different parts of the world is already challenging
enough, without having to navigate the complexity of using multiple
systems to do it. Here are four reasons why a single, end-to-end
solution for shipping and export management is superior to using
TIME IS MONEY
The old saw that time is money is nowhere more true than when it
comes to foreign trade and shipping. When you use multiple solutions
you’re slowing down the process. Shipping needs to be fast and
efficient in order to be profitable and maintain high customer satisfaction.
REDUCE COMPLEXITY AND RISK
The more complex your systems the more likely it is to miss a step.
This could lead to inaccurate or incomplete shipping or poor export
controls. The result? Lost packages, delays, border stoppages or even
fines. With an integrated system, all compliance steps and all
documentation requirements are met.
LEVERAGE YOUR DATA WORK FOR BETTER DECISION-MAKING
With a single solution for export management and shipping, your data
is not siloed. As a result, you have a clearer picture of your
operations, which leads to data-driven decisions.
Integrating multiple systems is expensive, which is why many
organizations don't do this. Alternatively, when they do integrate,
they do so at as few “touchpoints” as possible to streamline the
systems, while minimizing integration costs. With this approach, more
granular data that could provide deeper insight into how export
trading, trade compliance and shipping operations affect one another
simply isn’t available.
Integration between multiple systems is also challenging due to the
fact that each solution might use a different field name for the same
data. Worse yet, each system may measure the same data differently.
When this is the case, integrating the two solutions is challenging,
if not impossible, leading to problems with data consistency.
IMPROVE LOGISTICS STRATEGY
Once upon a time, logistics was seen as more of a support function
that fulfilled a critical support role (getting products where they
needed to go). Logistics and shipping were not seen as having
strategic importance, but that has changed.
As global trade becomes a larger percentage of your total revenue,
you will need to arm your logistics managers with new tools. With an
integrated solution, logistics managers can provide strategic insight
into everything from export compliance, documentation requirements,
shipping costs, routing, delivery performance, and more.
Integrated Export Management and Transportation Execution
If you ship products to one or multiple international locations,
integrating export management, documentation production and shipping
execution simplifies the export process. With QAD Precision, all major
functions (shipping, trade documentation, and compliance) are done
through the same solution, and built using the same software.
QAD Precision promotes on-time delivery while mitigating compliance
risk. At the export processes, the solution vets the transaction, and
alerts you to critical export shipping and/or regulatory controls,
including export screening and license determination.
QAD Precision automates documentation production and customs
reporting. Shippers therefore have all the documentation required to
complete a shipment, prepared correctly and presented in the correct
format and language. This includes carrier compliant labelling as well
as export and transportation documentation.
Due to QAD Precision’s integrated system architecture, the vast
majority — 95 percent — of the data needed for each export transaction
is automatically provided. This dramatically increases productivity,
reduces human error and streamlines the shipping process.
LET’S KEEP IN TOUCH
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