Export management and transportation are not disparate processes.
In this QAD Precision Report, we discuss the benefits of integrating
shipping and export management on a single platform.
As companies grow and expand into new markets, facilitating export
management and ensuring all shipments meet international trade
regulations becomes critical.
To create an efficient and cost effective global shipping strategy
companies should consider integrating export management with multi
execution. This allows organizations to streamline processes and
reduce time-consuming manual labor, while ensuring compliance with
global trade regulations.
If your company is preparing to grow into new territories and
emerging markets, how ready are you? Here are four important questions
you should ask:
How many different applications and systems do you need to use in
order to send a single cross-border shipment?
How much time does it take to toggle between these different
applications and systems?
Are there gaps in either system that require manual input?
Are you sure that critical workflows, processes and documentation
are 100 percent accurate, 100 percent of the time?
To reiterate: shipping and export management are not separate
processes. They are a part of the same export sales process. Multiple,
disparate systems and manual processes leave a company vulnerable to
higher costs, missed delivery deadlines and compliance missteps.
Most companies that ship globally use some form of export management.
Many export departments use manual processes; others have software
that helps to simplify documentation and compliance requirements. For
the most part, these solutions are separate to their transportation
In addition, many enterprises use shipping software provided by
carriers. In such a case, all — or the vast majority of — shipments
are sent with a single, preferred carrier.
While there are certainly benefits to using a preferred carrier, such
as volume discounts, it also leaves a company vulnerable. With a
single carrier, companies are unable to compare rates, routes and
service levels. As a result, they do not know if a less expensive
option is available for the same delivery deadline.
Furthermore, companies can also be vulnerable to carrier service
disruptions, caused by capacity outages, weather and other natural
disasters, or a pandemic.
In some organizations, the warehouse may have multiple shipping
stations provided by two or more carriers. This does have the benefit
of offering more service options. However, staff will have to manually
compare rates on different systems for every shipment. While this may
save money, it is labor-intensive.
Handling shipping and export management as separate tasks costs time
and increases the risk of human error or omissions.
For companies that wish to scale, streamlining these processes
becomes increasingly important. Consider this: the customer shipping
name and address information is, or should be, exactly the same
information used when checking against denied party lists. Re-keying
this information into separate systems is less efficient than
capturing the correct data once. It also increases the risk of typos
and other errors.
Exporting goods efficiently is a significant challenge. When you do
so using multiple systems, you increase the complexity of the process.
Here are four reasons why integrating shipping and export compliance
software is superior to using multiple applications.
Your shipping operations should be fast and efficient in order to be
profitable and provide excellent customer service. Multiple systems
slow down shipping, costing you time and money.
An export management and shipping process that uses multiple systems
and manual processes is more complex. This complexity means that
critical steps can be overlooked. This can lead to lost packages,
delays, customs stoppages or even fines.
Integrating multiple systems can be expensive. This is why many
enterprises either don’t integrate certain systems at all. Others may
integrate systems, but only at a few touchpoints to minimizing costs.
Without integration, granular data is not available. Therefore,
companies miss out on insights into how export management and
transportation operations impact one another.
Furthermore, integrating multiple systems can be challenging. Each
solution might use a different field name for the same data, or
measure the same data differently. In such a case, data inconsistency
Not that long ago, logistics was seen as a function that fulfilled a
critical support role. Naturally, getting products where they need to
go has always been important. However, logistics and shipping were not
necessarily seen as having strategic importance.
That has changed with globalization. As export sales become a larger
portion of total revenue, logistics managers provide strategic
insight. This can encompass issues such as total landed cost, export
management, documentation requirements, routing, delivery performance,
If you ship goods to multiple international locations, integrating
export management, documentation and transportation execution
simplifies the export process. This promotes on-time delivery while
mitigating the risk of trade compliance violations.
If your enterprise ships goods to international locations, QAD
Precision can help simplify your export processes. Transportation,
documentation and compliance are done using the same software solution.
The solution vets every transaction, and alerts you to critical
export shipping and/or regulatory controls. This includes export
screening and license determination.
The QAD Precision solution easily integrates with ERP, WMS and other
legacy systems. As a result, the majority of data needed for each
shipment is automatically provided. This increases productivity, while
reducing human error.
All the documentation required to complete a shipment is
automatically prepared. Documentation is generated in the correct
format and language. This includes all export and transportation
documentation as well as carrier compliant labelling.
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QAD Precision, a division of QAD Inc., provides industry-leading global
trade compliance, and multi carrier transportation
execution solutions from a single, integrated platform. An
ISO-certified company, QAD Precision assists companies to streamline
and transportation operations, optimize deliveries, and increase
logistics ROI. QAD Precision’s scalable and extensible solution easily
integrates with existing ERP and WMS solutions. Industry leaders in
every region of the world rely on QAD Precision’s global support
centers to leverage thousands of carrier services and manage millions
of global trade and shipping transactions every day. For more
information about QAD Precision, visit www.qadprecision.com.